Annual Meeting 14 05 2018

Minutes Uploaded on February 10, 2022


Held at: Victory Hall, Neen Sollars, DY14 0AL  

Date: 14/05/2018        Start 19.00 Hrs


   Cllr Chris Jones (Chairman)                       01584 890486

Cllr David Jones (Vice Chairman)              01299 271204

Cllr Steve Painter                                        01299 832981

Cllr Anne Horsley                                       01299 271225

Cllr Mazella Witts-Hewinson                      01299 271258

Tony Price (Clerk to Parish)                                   01299 271535


  1. Apologies: Cllr David Jones


  1. Declaration of Pecuniary Interest:



  1. Election of Chair and Vice Chairperson:
    • Current Chair and Vice Chairman stood down.
    • Proposals for CJ as Chairperson raised MWH and seconded AH, Motion Carried Unanimously.
    • Proposals for DJ as Vice Chairperson raised CJ and seconded SP, Motion Carried Unanimously.
    • Proposal for CJ as Crime Reduction Group (CRG) and LJC representative raised SP and seconded DJ, Motion Carried Unanimously.
    • Proposal for DJ as substitute CRG and LJC representative raised CJ and seconded AH, Motion Carried Unanimously.

Note: DJ submitted written Proxy Vote.


  1. Minutes of the Ordinary Meeting 16/04/2018

Read out and signed as true records.


  1. Accounts – A copy was made available for inspection
    • Current account balance £14,488.40
    • Community Benefit £5815.40
    • Election account £ 451.47
    • Invoices for signature.

Physio Control x 1 £105.23

Parish Council Laptop £178.99

Data backup and storage £99.99


  • Community Benefit:



  • Proposals for May.



  • Parish Assets:

Neen Sollars ~ £2,623.90

Milson           ~ £1,020.00


4.1 Certificate of Exemption

  • Annual Governance and Accountability Certificate of Exemption posted to PKF. Internal Audit to be completed.



  1. Community Benefit Deed.

No requests.


  1. General Data Protection Regulations 2018
    • By 25/05/2018 All Parish Councils have to have a Data Protection Officer. See Update from ICO.


  1. Highways –

TP to look at moving 30 mph sign to Parish boundary at Neen’s Hill.


  1. Environment and Maintenance Grant
    • Waiting review date 04/06/2018.


  1. Lengthsman progress report.
    • Meeting with Phil James 09/05/2018 re blocked drains from Milson to Neen Sollars. Phil has agreed to provide a jet wash lorry for a day and the Lengthsman will supervise.

AH requested the mound of earth (spoil) on the left-hand side of the lane to the right of Hardmansdale drive be excavated to release rain runoff into the ditch.


  1. Parking Milson Village Green.

Waiting for dry weather to commence. Contact contractor for start date.


  1. Village Hall Rate review 2018

Agenda point be kept on Agenda until resolved.


  1. Web Page upgrade.
    • New Web Page design is under construction.
    • Platform being built ready for June 2018 rollout.
    • June 2018 Door drop to Joint Parishes.


  1. Electoral Changes.
    • None


  1. Dogs fouling footpaths.
    • Cllr D Jones to update on current position.

Most of the temporary signs have now disintegrated, funds are available for 16 metal/plastic signs to be erected.

Defer to next meeting.


  1. Riparian responsibility Shakenhurst
    • Cllr D Jones reported that he had recently investigated along the river bank, and although there we some recently fallen branches in the Rea, it was very much an improving situation. Shakenhurst are working hard to tidy things up and have acquired a very large wood chipping machine to assist in the process.

DJ to update next meeting.


  1. Neighbour Watch Scheme
    • Updates being issued via web page when available.


    • 17/04272/FUL
      Address:  Proposed Affordable Dwelling NW Of Rose Cottage, Neen Sollars.
      Proposal:  Erection of an affordable dwelling and associated works
      Applicant: Rose Cottage, Neen Sollars, Kidderminster, Shropshire, DY14 9AB)

Awaiting Decision


  • 18/00798/FUL

Proposal:  Erection of agricultural storage building for hay and fodder an extension to existing building

Applicant: The Nash Farm Milson DY14 0AY



  • 18/01304/FUL
    Address:  Proposed Stable and Manège, Milson, Shropshire
    Proposal:  Change of use of land from Agricultural to Equestrian use to include the erection of a stable block and construction of a manège
    Applicant: Millfield Cottage, Coreley, Ludlow, Shropshire, SY8 3AW)


A Parishioner outlined their case for Objection. The Councillors           debated the subject and decided to Object on the grounds the area has become too exposed due to work already carried out. The

proposal requires better mitigation to the manège and restrictive use. See Parish Council’s Objection on SCC planning portal.


  • 18/01170/TCA
    Proposal:  Fell 1no Yew to a height of 1 – 1.5m and reduce crown of 1no Weeping Willow to 9m high with 5m spread within Neen Sollars Conservation Area
    Applicant: The Old Tavern House, Neen Sollars, Kidderminster, DY14 0AN

Granted (actioned)



  1. LTN Legal Briefings Updates
    • None


  1. Crime Reduction Group meeting (CM)/LJC
    • Cllr C Jones updated meeting on current developments.

Next meeting TBC.


  1. Place Plan
    • Published on Web Page

AH requested an update on phase two of the Fibre Broadband and connection to residences outside the Open Reach FTTP Zone. TP confirmed the matter had been raised with Ben Walker of SSC and now being escalated. CJ suggested people outside the zone should review the Mass Band which uses the Mobile phone signal as connection. A brand would be “Knot Spot” others available.


  1. Public Participation.



  1. Public Correspondence.
    • Complaints from Parishioners Mud on Road Milson at Brickyard Cottage. The Farmer responsible has been spoken to and will apply signage and clear road as best as he can it future.


  1. Date of Next Meeting:

Proposed dates for 2018/19

  • 23rd July ~ Ordinary Meeting
  • 17th September ~ Ordinary Meeting
  • 26th November ~ Ordinary Meeting
  • 21st January ~ Ordinary Meeting
  • 25th March ~ Ordinary Meeting


  1. Meeting Closed. 19.25 Hrs


  1. Communications from SSC:
  • BDLs
  • NALCs News letters
  • SALC Bulletins
  • John Champion ~ PCC Newsletters
  • London Marathon
  • Data protection Public Advisory
  • Chief Executives Bulletin
  • SSC Training Courses
  • Community update from Cleobury Mortimer
  • Future Hospital Configuration/Future Fit program
  • Consultation Shropshire
  • Local Plan Report
  • Annual Report Madge Shineton
  • Community Transport in Rural areas
  • Cllr Census Survey
  • Mayors Community Weekend
  • NALC Salary Scales
  • Offer to submit motions to Policy Committee.


Signed as true Record ……………………………


Date: ………………