Annual Meeting 15 05 2017

Minutes Uploaded on February 10, 2022



Held at: Victory Hall, Neen Sollars, DY14 0AL


Date: 15/05/2017                                            Time: 19.00 Hrs



   Cllr Chris Jones (Chairman)            01584 890486

Cllr Steve Painter                             01299 832981

Cllr Anne Horsley                            01299 271225

Cllr Mazella Witts-Hewinson           01299 271258

Cllr David Jones (Vice Chairman)    01299 271204

Tony Price (Clerk to Parish)                         01299 271535



  1. Apologies: Anne Horsley e-mail


  1. Declaration of Pecuniary Interest: None


  1. Nominations and Vote for Chair and Vice Chairperson 2017 ~ 18

Chair and Vice Chair resigned, SP Nominated and DJ Seconded, vote unanimous CJ continues as Chairperson.

SP Nominated and MWH Seconded, vote unanimous DJ continues as Vice-Chair.


  1. Nomination and Vote for LJC representative 2017 ~ 18

DJ Nominated and MWH Seconded, vote unanimous CJ continues as LJC representative for 1917 ~ 18. DJ to stand in when not available.


  1. Minutes of Ordinary meeting 06/02/2017.

Read and signed as true account.


  1. Accounts
    • Current account balance £11,362.39
    • Election account £451.21
    • Election costs are £200 deferred to 2018 ~ 19 fiscal year.
    • Outstanding payments for signature.

Zurich Municipal Insurance £279.62

Numbers Plus £118.80

Note: Payment received for £90.00 from Metka ENG for Bridge posters.

Parish Assets

Neen Sollars ~ £2,623.90

Milson           ~ £1,020.00

Payments for 2017/18

  • Payment of £7166 paid for Precept 05/05/2017.
  • TP to submit VAT claim for 2016/17
  • Grant allocation for Lengthsman 2017/18 to be announced before 19/05/2017.



  1. Community Benefit.
    • Invoice submitted 04/05/2017 to High Point Solar Ltd (Metka ENG) payment expected week ending 19/05/2017.

Year End 2017/18 Annual return to be submitted:

Council for sign off – 30/06/2017.

Mazars ­- 05/07/2017.


  1. Councillors Election Expenses.

Expense returns to completed within 28 days after election (yellow form) XLX 30185/30192


  1. Neighbourhood Watch Scheme
    • Updates being issued via web page when available


  1. Lengthsman progress report.
    • Time sheets up to date to April 2017.

Councillors requested additional information to assess evidencing of ongoing work and commitment. CJ and TP to arrange meeting to assess current position.


  1. Electoral Changes.
    • Amendments to register shown to Councillors.


  1. Dogs fouling footpaths.
    • DJ raised the issue of increasing fouling by dogs on footpaths. DJ will erect temporary signs ahead of permanent signs.
    • DJ and AH to visit Birch Hill Dog Rescue and raise concerns, to report back at next meeting.
    • DJ to identify type and where signs and new bin to be positioned and report back to Council next meeting.

TP to contact Kate Adams re visit Village to assess the issue.


  1. Outstanding from last meeting.
    • Riparian responsibility Shakenhurst ~ no movement


    • No: 17/01132FUL The Nash Farm DY14 0AY. Erection of livestock building following the demolition of existing.

Status: Granted.

  • Application by Grace Upperdine and Jamie Higgins for “Confirmation of Local Connection” ref: BYO Affordable Housing.

Motion to be raised and seconded. SP raised Motion and DJ Seconded, vote unanimous. Letter to be sent establishing Local connection.


  • LTN Legal Briefings Updates: None


  1. LJC meeting update
    • CJ to report on issues from last meeting.



  1. Place Plan
    • TP, MWH and DJ to set date to review and update objectives for 2017 ~ 18
    • Meeting with Glyn Shaw 04/05/2017 ref: weight restrictions on Neen Sollars Rea Bridge and Millbrook Bridge. Both Bridges have been assessed as capable of a 40 tonne weight limit, last assessment carried out 03/05/2017, report not yet published. Glyn offered two options in the absence of an Environment Weight Limit:

Option 1. Erect 3 x Blue caution signs “unsuitable for heavy lorries” at A456, Cleobury road at Southwood Farm and Milson Green “T” Junction.


Option 2. Erect 3 x “7.5 tonne” weight limit signs at the same locations. Farm vehicles and Corporation lorries are exempt as well as any vehicle delivering to an address in the Village.

A letter sent to operators of Vehicles over 22 tonne in the area advising

change in weight limits.

Motion raised DJ Seconded CJ, vote unanimous option 2 to be adopted. TP to communicate to Glen Shaw.



  1. Public Participation.

No Requests


  1. Public Correspondence.

None submitted


  1. Dates of Next Meetings.






  1. Meeting Closed. 20.05


  1. Communications from SSC:
  • BDLs
  • NALCs News letters
  • SALC Bulletins
  • Health watch
  • Road closures
  • Neighbourhood Plans.
  • Housing White Paper
  • Training available on: New Councillors, Transparency Code, Clerk’s catch up

Good Councillors Guide.



Signed as true record ………………………..


Date ………………………………