Ordinary Meeting 23 07 2018

Minutes Uploaded on February 10, 2022


Held at: Victory Hall, Neen Sollars, DY14 0AL  

Date: 23/07/2018        Start 19.00 Hrs


   Cllr Chris Jones (Chairman)                       01584 890486

Cllr David Jones (Vice Chairman)              01299 271204

Cllr Steve Painter                                        01299 832981

Cllr Anne Horsley                                       01299 271225

Cllr Mazella Witts-Hewinson                      01299 271258

Tony Price (Clerk to Parish)                                   01299 271535


  1. Apologies: Cllr Steve Painter


  1. Declaration of Pecuniary Interest: None


  1. Minutes of the Ordinary Meeting 14/05/2018

Read out and signed as true records.


  1. Accounts
    • Current account balance £11,190.33
    • Community Benefit £5815.40
    • Election account £ 251.51
    • Invoices for signature.

RT Walker Milson Green Landscaping £1800.00

SCC Election costs £200.00

Malwarebytes Laptop protection £29.99

Penn and Co Internal Audit £55.00

ICO Fee 2018/19 £40.00

Upper-bridge Web domain fee £150.60

Zurich Insurance 2018/19 £280.87

Web Page development costs £670.47

General Data Protection set up costs £389.87


  • Community Benefit:



  • Parish Assets:

Neen Sollars ~ £2,623.90

Milson           ~ £1,020.00


4.1 Certificate of Exemption/Audit

  • Internal Audit has been signed off and Published for 2017/18.



  1. Community Benefit Deed.

No requests.


  1. General Data Protection Regulations 2018
    • ICO ruled bodies with under 10 employees are exempt.
    • A Fee of £40.00 pa will be paid to ICO for services (D/D set up)



  1. Pot Holes / Road Conditions

Agenda Item raised by Cllr D. Jones.

E-mail issued 28/07/2018 to Phil James and Andrew Keyland outlining performance is poor and country lanes need attention.


  1. Highways – 30 mph sign and Gateways
    • Correspondence with Highways has been slow and generally unhelpful the final reply is we are on a list of applicants for speed reduction and the most urgent (in their opinion) will be actioned.
    • Boundary Gates See presentation. Agreed in principal, designs and cost to be presented at next meeting.TP


  1. Environment and Maintenance Grant
    • Have communicated with EMG for update no reply to-date.


  1. Lengthsman progress report.
    • Meeting with Phil James 09/05/2018 re blocked drains from Milson to Neen Sollars. Phil has agreed to provide a jet wash lorry for a day and the Lengthsman will supervise.

AH requested the mound of earth (spoil) on the left-hand side of the lane to the right of Hardmansdale drive be excavated to release rain runoff into the ditch.


  1. Parking Milson Village Green.

Work to Village Green completed


  1. Village Hall Rate review 2018
    • Shropshire Council Discretionary Rate Relief Policy review, Update on policy implementation dates and times issued to Chairperson of Victory Hall.


  1. Web Page upgrade.
    • New Web Page completed and published 03/07/2018.
    • Post Card to all Parishioners and News alerts issues to advertise.
    • 28 registrations to-date.


  1. Electoral Changes.
    • None


  1. Dogs fouling footpaths.
    • Cllr D Jones to update on current position.

Most of the temporary signs have now disintegrated, funds are available for 16 metal/plastic signs to be erected.

Defer to next meeting.


  1. Riparian responsibility Shakenhurst
    • Shakenhurst are working towards tidying things up and have acquired a very large wood chipping machine to assist in the process. DJ to update next meeting.





  1. Neighbour Watch Scheme
    • Updates being issued via web page when available.


    • 17/04272/FUL
      Address:  Proposed Affordable Dwelling NW Of Rose Cottage, Neen Sollars.
      Proposal:  Erection of an affordable dwelling and associated works
      Applicant: Rose Cottage, Neen Sollars, Kidderminster, Shropshire, DY14 9AB)

Awaiting Decision


  • 18/02806/FUL

Address:  Church House Farm, Milson, DY14 0AU

Proposal:  Improvements to domestic outbuildings to form garden room including bi-fold doors and oak canopy

No Objection posted by Parish Council.

Awaiting Decision


  1. LTN Legal Briefings Updates
    • None


  1. Crime Reduction Group meeting (CM)/LJC
    • Cllr C Jones updated meeting on current developments.

No update this meeting.


  1. Place Plan
    • Published on Web Page


  1. Public Participation.



  1. Public Correspondence.
    • A Parishioner has requested holding a Village BBQ on Milson Green. There is no Objection from Parish Council with a proviso Health and Safety in particular fire hazard risk assessment is carried out.


  1. Date of Next Meeting:

Proposed dates for 2018/19

  • 17th September ~ Ordinary Meeting
  • 26th November ~ Ordinary Meeting
  • 21st January ~ Ordinary Meeting
  • 25th March ~ Ordinary Meeting


  1. Meeting Closed. 19.45












  1. Communications from SSC:
  • BDLs
  • NALCs News letters
  • SALC Bulletins
  • John Champion ~ PCC Newsletters
  • Data protection Public Advisory
  • Chief Executives Bulletin
  • SSC Training Courses
  • Fundamentals training on 25th October
  • Proposed temporary interim suspension of new community led road safety concerns
  • training sessions for CiLCA
  • 12th September 2018 Negotiate a Better Outcome in Planning
  • Burial Capacity Survey
  • Public Access Planning Online Register – Not receiving emails when trying to Register
  • Chairmanship training
  • It Starts With You campaign
  • Shropshire Council Discretionary Rate Relief Policy review
  • Adult Safeguarding Notices for Display
  • Media release: Trust seeks to address immediate operational pressures in maternity service
  • ICO registration
  • Mayoral Training
  • Briefing Note: Planning Compliance/Enforcement